Read About ‘What Is I9 Form 2021’, ‘Who Is Required To Fill’, And How To Fill It Below. You May Also Download The Online Fillable Form Provided In The Following.
Form i9, or also known formally as Employment Eligibility Verification, is the required document to fill in showing the identity and work legality of newly hired employees in the United States. The purpose of this form is to help avert the flood of undocumented immigrants to the United States. Here is everything that you need to know about i9 form 2021.
What Is i9 Form 2021?
i9 form is an employment authorization document that’s required to be filed and kept by employers when they’re about to hire new employees. It is meant to prove that the employees are legally entitled to work in the U.S. It became the requirement for employment for the first time due to the terms within 1986’s Immigration Reform and Control Act.
The Employment Eligibility Verification must be completed both by the employers and employee. Its importance has to be understood even by, if not especially by small business owners – in order to make sure that all of the employees they hired are allowed to work legally in the country.
Who is required to Fill Out the i9 Form?
As of 1986, The Immigration Reform and Control Act (IRCA), all employers with all business sizes have to require every employee to complete i9 days within 3 days since hiring. The record of this document must be kept at least three years since the employee is hired one year after termination – whichever from these circumstances that come first.
There are some categories of employees that are not required to fill i9 form. Some of the examples are self-employed people, independent contractors, and unpaid volunteers. Other instances are foreign students and domestic workers. However, there’s a possibility of trouble if the employer hires unauthorized workers. You may check for the full list of who is required to fill out the document and who isn’t by referring to the official website of USCIS.
How to Fill Out an i9 Form 2021?
The Employment Eligibility Verification is required to be filled and submitted for each employee accurately. Here is how the form can be properly completed:
1. Confirm the Identity of the Employee
The process of completing the i9 form is started by letting the employee fill it out. they must provide information regarding identification, including full name, address, date of birth, phone number, email address, and Social Security Number (if there’s any). Then they have to put a date and sign the form to attest their eligibility to work in the United States.
2. Assess the Filled-out Document
The next step in completing this employment form is done by the employer. The employer has to report the documentation to verify the employment status of the hired employee. This part must be done within three days of the first employment day. After the verification is done, the form must be put with the date and signed by the employer.
3. Keep a copy of the Documentation
Keeping a record of the document is required by law for the employers. Make sure that the files are accessible anytime they are required to be used as a reference.
4. Re-verify Again If the Employee is Rehired Back
If an employee is terminated, then hired back again, they need to fill out a new i9 form even if the existing one is still within the three years period. All the data need to be updated even if they don’t change such as the employee name, as well as the rehiring date. The procedure remains similar for the first to third step above.
Is There a New i9 Form For 2021?
You may wonder if there exists the newest version of i9 form 2021. USCIS published the most updated i9 version on January 31, 2020. It contains minor adjustments regarding the substances and instructions and it can be used as of January 31, 2020.
On this most recent version of the document, there is an expiration date written at the top right corner which states that the current form can be used up to October 31, 2022. A new i9 form must be submitted after the expiration date but in case there is no updated version by USCIS by the date, then it can be used for the time being.
i9 Form 2021 Printable Download
Unlike other employment forms such as W4 that can be filled online, i9 form 2021 is published as a PDF document by the U.S. Citizenship and Immigration Services. It is possible to submit it online, but not by using the version issued by USCIS. You may use the downloadable and printable form of i9 with the same substances contained inside. You can download or print i9 form 2021 below.
Frequently Asked Questions & Answers
1, Do i9 Forms Need to be Updated?
The newest version is due until October 31, 2022, which means it can be used up to then. It must be updated after the expiration date is over.
2. What Documents are Required for the i9 Form?
The employees are required to submit documents that can verify their identity and employment eligibility.
3. What is Needed for i9 Verification?
There are complete lists of documents that needed for i9 verification that provided on USCIS’s official website to establish the employee’s identity and their employment authorization.
4. What is the New i9 Form 2021?
There is no adjustment made in i9 form 2021 as it’s the same version as 2002. This form is not upgraded annually by USCIS, so you may use the prior year’s version if there is no update made by the agency.
5. What Happens if i9 is not Completed in 3 Days?
If the document cannot be made available within three business date after the employment start, then the employer has to terminate the related employee.
6. What Happens if i9 is Wrong?
If the employee purposely lied about the information or documents attached to the i9 form, they may be deemed as ineligible and inadmissible for the green card.
With the recent concern related to the pandemic outbreaks, USCIS makes it possible to fill i9 form 2021 online through the E-verify system. Through this service, employers can keep the documentation by electronic file. The information submitted to the E-verify system will be compared with employee information from the i9 form as records for the U.S. Department of Homeland Security (DHS).